Information for Candidates


Parent representative election

Share or print this leaflet to find out more about how to stand, where to get the voting roll, the candidate statement and how it will look online.    

More information for parents - Ngā kōrero mo ngā whānau                           

Staff election

Share or print this leaflet about whether you are eligible to stand on the parent roll (if you have a child at the school); where to get the voting roll; etc.  


Information for Staff Ngā Kōrero mo ngā Kaimahi. (updated)


Te Reo Māori

The nomination form and the voting platform are available in te reo Māori. Further information notices for staff and parents is also available in Māori (see above).  


Do you need our helpful Vocabulary List to upgrade your use of te reo for this election?  

Pōtitanga Poari Rārangi Kupu



Common date

The 2022 triennial election common date is September 7.  But school boards can change this to suit the community, so long as it is within the September window (5 - 23 September).


By-elections may be called from time to time to fill one or more casual vacancies. The election timeline can be calculated from the calculator on the NZSTA website



Pacific communities

Thanks to the Otara Citizens Advice Bureau for checking our online nomination form in Samoan and Tongan. Our Voting Platform will also be available in Samoan and Tongan languages. 


Smart Online Elections

Unique dashboard for every school. Manage your parent staff, student election from one place.

Secure. Confidential.  

Upload your electoral roll to your dashboard to automate communications, data management, monitoring, voting and results.

Communicate your Call for Nominations via email. Link directly to an approved nomination form. 24/7 access to candidates.   


Give voters access to candidate statements and voting via an automated Code and Password generator. 


Voters Log In. They will follow a simple three-step process: check the candidate statements, vote, confirm the vote. It's a secret ballot. Available in te reo maori and other languages.

Six templates.  Call for nominations, contact authentication, reminder call, Call to vote (issue access), declaration of result.  Amend as required. 

Easy-to-publish candidate statements and voting papers the old-fashioned way, for those who choose the postal voting system.  

Includes free seminar.  The Returning Officer gets his/her usual fee. 

License fee based on Electoral Roll.  

Quotes and bookings available here.  



We prepare the Electoral Roll

We apply an electronic cross-checking system to authenticate contact details on the electoral roll.

We Call for Nominations via email 

This offers cost savings to you. 

We keep you in the loop by providing the board chair and/or principal with regular updates on who has been nominated.

Nominations are online

Candidates know their nomination has been received because we give them an immediate receipt.

Voting is online

Except where parents choose to receive their voting papers by post, we use a three-step online voting platform. 

Parents access the platform via unique ID and password.

We communicate these details securely to ensure voters can choose securely.  The ballot is secret.  

We tally and declare the result

We count your votes (including arranging the process if scrutineers are called for).  

We Declare the Result with a pdf that can be published in your school newsletter or online, according to your wishes.  

Complete documentation

We submit the Ministry of Education return for you.

We also file papers with the District Court, as required by legislation.

Quotes and Bookings

Quotes are based on your electoral roll.  

Bookings are required.


School Board Election Manager

Cloud-based solutions for school board elections in Aotearoa New Zealand.

Whether you are a returning officer looking for an e-solution to run your own election; or a school official looking for a returning officer to do the job for you; or a candidate for a school election; we can help you.



Nominate online here

You may nominate yourself if you are already on the electoral roll.

(Access available for licensed schools only).

Note: If you cannot nominate online, you may fill out a hard copy nomination form, available from the school office or email your returning officer.


The exact date for each school election is set by the school board. The next triennial elections will take place in:

September, 2022

Latest News


Choosing Manage-Your-Own or Full Service?

Manage-Your-Own and Full Service packages  

With equity in mind, we have designed packages that enable communities to run elections themselves; as well as offering an option to out-source the process. 

Keep Reading


Smart Online elections for Returning Officers



  • Electronic voting enabled, postal voting back-up.
  • Manage your Electoral Roll online
  • Receive secure, cloud-based nominations.
  • Automatically generate communications
  • Manage voting.
  • Automate your tally.
  • Use Declaration of Result button
  • Security and privacy policies that ensure the integrity of your election.
  • Payment in advance, invoicing from 6 June. Bookings open until 6 July.



Full Service Package

Running your election for you.

We are an experienced provider of Returning Officer Services. 

  • Electronic voting unless you specify otherwise.
  • Fully inclusive: from preparation of the electoral roll to the declaration of result.  No additional charges for communications with voters by txt or email.  
  • FREE: up to 10% of your electoral roll can choose to postal vote at no extra cost to you.  
  • Early-bird rate until May 1.  Check out the calculator below.  
  • Payment in advance, invoicing from 6 June.

Estimate Here


*GST excl

Estimated Electoral roll


manage your own


Full service


Estimated Ministry Funding


Note: Your fee is adjusted based on the actual Electoral Roll (ER) when it closes. If your ER is higher than calculated, you will be invoiced the balance. If your ER is lower than calculated, you will receive a refund.


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