Information for Candidates


Parent representative election

Share or print this leaflet to find out more about how to stand, where to get the voting roll, and your candidate statement.    

2023 More information for parents and caregivers

Staff election

Share or print this leaflet about whether you are eligible to stand on the parent roll (if you have a child at the school); where to get the voting roll; etc.  

More information for staff elections


Te Reo Māori

The nomination form is available in te reo Māori. Further information notices for staff and parents is also available in Māori.  


Do you need our helpful Vocabulary List to upgrade your use of te reo for this election?  

Pōtitanga Poari Rārangi Kupu



Common date

The Ministry will advise the common date for the upcoming mid-term elections 2023.  

By-elections may be called from time to time to fill one or more casual vacancies.

The election timeline can be calculated from the calculator on the NZSTA website


Pacific communities

Thanks to the Otara Citizens Advice Bureau for checking our online nomination form in Samoan and Tongan. 


Smart Online Elections

Unique dashboard for every school. Manage your parent staff, student election from one place.

Secure. Confidential.  

Upload your electoral roll to your dashboard to automate communications, data management, monitoring, and results.

Communicate your Call for Nominations via email. Link directly to an approved nomination form. 24/7 access to candidates.   


Give voters access to candidate statements and voting via an automated Code and Password generator. 


Voters Log In. They will follow a simple three-step process: check the candidate statements, vote, confirm the vote. It's a secret ballot. Available in te reo maori and other languages.

Six templates.  Call for nominations, contact authentication, reminder call, Call to vote (issue access), declaration of result.  Amend as required. 

Easy-to-publish candidate statements and voting papers the old-fashioned way, for those who choose the postal voting system.  

Includes free seminar.  The Returning Officer gets his/her usual fee. 

License fee based on Electoral Roll.  

Quotes and bookings available here.  



We prepare the Electoral Roll

We apply an electronic cross-checking system to authenticate contact details on the electoral roll.

We Call for Nominations via email 

This offers cost savings to you. 

We keep you in the loop by providing the board chair and/or principal with regular updates on who has been nominated.

Nominations are online

Candidates know their nomination has been received because we give them an immediate receipt.

Voting via postal method or online voting method.

We are awaiting accreditation for our three-step online voting platform.

We tally and declare the result

We count your votes (including arranging the process if scrutineers are called for).  

We Declare the Result with a pdf that can be published in your school newsletter or online, according to your wishes.  

Complete documentation

We submit the Ministry of Education return for you.

We also file papers with the District Court, as required by legislation.

Estimates and Bookings

Estimates are based on your electoral roll.  Calculate your estimate at the bottom of this page.  

Booking form is at the bottom of this page. 



School Board Election Manager

Cloud-based solutions for school board elections in Aotearoa New Zealand.

Are you a returning officer looking for an e-solution to run your own election?


Are you a school official looking for a returning officer to do the job for you?


Are you a candidate for a school election? 


Find out more about electronic elections here. 


Find out more below:

How to Stand

How to Run Your Own electronic election

Our Full Service Package

Estimates and Bookings



Nominate online here

You may nominate yourself if you are already on the electoral roll.

(Access available for licensed schools only).

Note: If you cannot nominate online, you may fill out a hard copy nomination form, available from the school office or email your returning officer.


The exact date for each school election is set by the school board. The midterm elections are scheduled to take place in:

December, 2023

Latest News


Smart Online elections for Returning Officers



  • Postal voting; electronic voting enabled (dependent on accreditation).
  • Manage your Electoral Roll online.
  • Receive secure, cloud-based nominations.
  • Automatically generate communications.
  • Download your voting papers ready for printing.
  • Automate your tally.
  • Use Declaration of Result button.
  • An easy switch from postal to electronic voting and vice versa.
  • Save 60% of your time as a Returning Officer, even with the postal voting option!
  • Security and privacy policies that ensure the integrity of your election.
  • Payment in advance.



Full Service Package

Running your election for you.

We are an experienced provider of Returning Officer Services. 


  • Fully inclusive: from preparation of the electoral roll to the declaration of result.  No additional charges for communications with voters by txt or email.  
  • Online nominations.  
  • Rates that fall within the funding provided by the Ministry of Education. Check out the calculator below. 
  • Fully ready for electronic voting (dependent on accreditation from the Ministry of Education) 
  • Payment in advance.

Estimate Here


*GST excl

Estimated Electoral roll


manage your own


Full service


Estimated Ministry Funding


Note: Your fee is adjusted based on the actual Electoral Roll (ER) when it closes. If your ER is higher than calculated, you will be invoiced the balance. If your ER is lower than calculated, you will receive a refund.


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