Note: the returning officer may omit or abridge any part of the candidate's statement where it exceeds 400 words, or is offensive or defamatory.
It is the candidate's responsibility to ensure that a candidate statement is received by the Returning Officer.
If the statement is not received by the nominations closing date your statement cannot be sent to voters with the voting papers.
Your candidate statement is a public document. It may be placed on the school website and sent out with the voting papers.
Boards are public entites. Anyone, other than those ineligible under sections 103 and 103A of the Education Act 1989, may stand for election for the board of trustees.
However those not on the voting roll must be nominated by a person who is.
A candidate may appoint a scrutineer to observe the vote count. You must advise the Returning Officer in writing of the scrutineer's name and contact details before the close of the voting.
Nomination forms are available in Te Reo Maori. Contact the returning officer (ReturningOfficer@eduplus.co.nz) if you require Te Reo Maori forms. (Translations of some materials are also available in other languages)
Your school may call for a by-election. Sometimes these will be called to fill one or more casual vacancies.
School elections are postal ballots, run according to the Ministry of Education regulations. Voting papers will be redirected to the address you have given your school. If you have given your school your email address, you may receive a confirmation of the postal address that voting papers will go to. If your postal address is incorrrect, you must advise the Returning Officer before the date the electoral roll closes.
No more deadline panic as all the last-minute nominations arrive! Personalise your papers with your school logo and colours. No complicated HTML knowledge necessary. Add photos. Add or remove candidates.
You can print a list of candidates for your tally sheet; complete your Declaration of Result at the push of a button; and have full access to all data at every step of the way.
Templates available for you to use with MailChimp and other media. Deal directly and personally with every individual on your electoral roll to fulfil the requirements for the call for nominations.
Easy and confidential access via log-in to your school’s candidates and their profiles. Manage multiple schools from the one log-in.
... and the old-fashioned way (by post) to those with only personal contact. This offers cost savings to you.
We keep you in the loop by providing the board chair and/or principal with regular updates on who has been nominated.
We apply an electronic cross-checking system for updating addresses on the electoral roll.
Our Candidate Statements are accurate, look smart and enhance your school's reputation for quality.
We have a voting reminder system via email and text to maximise participation.
We have successfully trialled on-line nominations. It reduces double-handling for your office, and is more efficient.
Nominees know their nominations has been received because we give them an immediate receipt.
Our service is built on experience about what works best:
Quality assurance We have built into all our systems, including enrolment, preparation of the electoral roll, preparation of voting papers and candidate statements, a quality assurance system to eliminate errors.
Accurate booking Our simple online booking form confirms the number of vacancies to fill, the voting date and the contract agreement.
Electoral rolls We prepare the electoral rolls for parents and staff from the data you supply, and ensure that it is publicly available for inspection. We ensure privacy and security requirements are met.
Multiple databases For intermediate schools, we run a cross-checking system to minimise errors in the electoral roll from multiple databases. We ensure that only in-zone students from contributing schools are included in your electoral roll.
Call for Nominations Your call is distributed according to regulatory requirements to reach each parent or caregiver on your electoral roll.
Voting papers are prepared and sent out promptly with FreePost envelopes for efficient processing and barrier-free participation.
Candidate Statements We help you to streamline your publicity for the election by releasing Candidate Statements to you so you can use them in your own social media, website, or flyers.
Voter Participation We encourage better participation rates by offering a three-step electronic reminder service direct to voters.
Vote Count We manage the tallying of votes, including arranging venues and process if scrutineers are called for.
Declarations We agree with the outgoing board chair and/or principal how candidates will be notified of the results, make the official declaration, and arrange for the public notice for your local newspaper.
Complete documentation We submit the Ministry of Education return for you.
District Court We also file papers with the District Court, as required by legislation.
SCHOOL BOARD OF TRUSTEES ELECTIONS
Whether you are a returning officer looking for an e-solution to run your own election; or a school official looking for a returning officer to do the job for you; or a candidate for a school trustee election; we can help you.
01. HOW TO STAND
If you cannot nominate online, you may fill out a hard copy nomination form, available from the school office or email the returning officer.
Note: Online nomination is only available for participating schools.
The date for the school election is set by the school board. The next triennial elections will take place in:
02. A TOOL TO RUN YOUR OWN ELECTION
03. BOOK A RETURNING OFFICER
We are an experienced provider of Returning Officer Services. We run a complete and thorough process for a stress-free election.
We offer cost savings in postage through professional communications and personalised engagement in the Auckland region and beyond.
FOR MORE INFORMATION
Whether you want to run the election yourself, or get the full returning officer service, you can get a costed proposal from us.